Senior Programme & Operations Assistant

OPEN TO INTERNAL & EXTERNAL CANDIDATE

Reference No: SVN/MZ10/2021/062

Position Title: 
Senior Programme & Operations Assistant​​​

Duty Station:  Pemba, Mozambique

Classification: G-6

Type of Appointment: Special Short-Term Graded Contract, 6 (six) months with the possibility of extension.​

Report to: 
Programmme Manager (Shelter/NFI and Housing)​ ​​

Estimated Start Date: As soon as possible

Closing Date: 17 November 2021

Context:

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non- governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. For the purpose of this vacancy, the following internal candidates who meet the eligibility criteria are considered as first-tier candidates:

  • Internal candidates on regular or fixed-term contracts should meet the minimum time in post requirement of eighteen months or more at the time of the closing of the SVN

  • The minimum time in post requirement is six months for such internal candidates who are incumbents of a position being advertised or confirmed for discontinuation.

  • Internal candidates on short-term contracts should meet the minimum time in post requirement of six months or more at the time of the closing of the SVN.

In addition, all applicants should meet eligibility requirements for languages, education and work experience requirements stipulated in the SVN.

Under the overall supervision of the Chief of Mission (COM) in close coordination with Emergency and Recovery Response Coordinator, Head of Sub Offices (Pemba and Beira), Shelter NFI National Programme Officer in Pemba and under direct supervision of the Programme Manager (Shelter/NFI and Housing), the successful candidate will assist in the field operations coordination and programme implementation of the Shelter/NFI (Non-Food Items) and Housing Program activities in Cabo Delgado, Nampula, Beira and Manica Provinces.

Responsibilities and Accountabilities

  1. Assist in coordinating the operations for the Shelter/NFI and Housing Program activities implemented at Cabo Delgado, Nampula, Beira and Manica Provinces.

  2. Ensure the shelter program team consistently delivers compliance in processes, protocols, and policies as they relate to infrastructure and shelter, particularly around procurement.

  3. Maintain direct and regular coordination with Procurement / Logistics and Finance units to ensure Shelter NFI/Housing Program procurement requests and payments are on track for smooth implementation of program activities.

  4. Coordinate the timely and adequate implementation of the Shelter NFI/Housing Program activities in line with the Shelter/NFI program strategy, programme guidelines, targets and deadlines.

  5. Provide regular and detailed reports to the Programme Manager (Shelter/NFI and Housing) and National Program Officer in Pemba on the implementation of the programme, including progress reports, weekly tracking on the status of procurement requests and payments.

  6. As per the Program Manager’s recommendation, he/she will have budget authority on specific grants were the Shelter NFI National Program Officer in Pemba doesn’t have coverage and will hold self-accountable in completion of assigned task and manage resources efficiently.

  7. As per the Program Manager’s recommendation, he/she will be assigned staff for direct supervision and provision of adequate and relevant capacity building to the staff under direct supervision.

  8. Undertake field visits and liaise with counterparts as per program requirements.

  9. Facilitate close coordination with local government authorities in all phases of the program’s implementation.

  10. Ensure that gender equity and social inclusion (GESI) measure are included in all construction works.

  11. Check that the integration of cross-cutting issues such as environment, gender, children, Gender Based Violence (GBV) and other vulnerable groups are considered in the programme implementation.

  12. Facilitate donor visibility in the activities of the Shelter/NFI Programme.

  13. When required, participate in Shelter/NFI Cluster, Government and relevant stakeholders’ meetings. Take minutes of the meetings and keep track of those meetings for filing and reporting purposes.

  14. Perform such other duties as may be assigned.

Required Qualifications and Experience Education

  • University degree in Management, Public Administration, Development or a related field from an accredited academic institution with four years of relevant professional experience;

  • Completed high school diploma with at least six years of relevant working experience preferably within the International Humanitarian Organizations.

Experience

  • Experience in supply-chain, logistics and operations is an advantage;

  • Experience in emergency and early recovery shelter programming, project implementation, management including project monitoring and reporting is an advantage;

  • Experience in using cash-based interventions in shelter programs;

  • Experience in budget monitoring and reporting is an advantage

Skills

  • Solid computer skills, including proficiency in MS Office package (Office, Excel, Power Point, Outlook), is essential;
  • Knowledge of the region is an advantage.

Languages

Fluency in English and Portuguese both oral and written is a must. Knowledge of local languages is an advantage.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

  • Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

  • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges

Core Competencies – behavioral indicators

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

  • Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

  • Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.

  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.

How to apply:

Interested candidates are invited to submit their applications in ENGLISH, with:

  1. Cover letter, clearly specify suitability and availability date

  2. Detailed curriculum vitae, including historical salary, skype user ID and minimum three referees (preferably former direct supervisors).

Please submit your application by email to iommzbvacancies@iom.int  indicating   your name and the reference code above [Name, SVN/MZ10/2021/062 – Senior Programme & Operations Assistant​as subject. The deadline for applications is 17 November 2021.

Only applicant who meets the above qualification will be considered.

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank accounts

Posting period:

From 03.11.2021 to 17.11.2021

Duty Station: 
Pemba, Mozambique
Grade: 
G-6
Closing Date: 
Wednesday, November 17, 2021